სამართლებრივი დოკუმენტაცია
უკან დაბრუნებაChapter I. General Provisions
Article 1. Goal and scope of the regulation
1. According to the present Regulation, it`s determined the status of students` self-governance of Limited Liability Company “BAU INTERNATIONAL UNIVERSITY, BATUMI” (hereinafter – “university”), legal bases of the activity, the principles, purposes of the authority, rights and obligations, structure, rule of implementation of activities, selection and early termination of the powers.
2. Fulfillment of the requirements of the regulation is compulsory for both, members of students` self-governance and for all other organizational-structural units of the university as well.
Article 2. Status of students` self-governance
1. Students` self-governance (hereinafter SSG) is students` representative collegial authority, elected with universal, direct, equal and secret ballot rule by the students of the university.
2. SSG shall independently carry out its rights and obligations, defined in accordance with this regulation, the law of Georgia on Higher Education and normative acts of the university and there should not be permitted any direct or indirect interference or/and influence in it.
3. Students` self-governance is not a legal entity and entrepreneurial activity is prohibited for it.
4. Student`s self-governance may have an official logo, seal, blank, bank account, web-page, electronic mail and other attributes, which are approved by the general meeting of delegates.
5. The location of students` self-governance is the campus of educational university.
Article 3. Legal basics and principles of students’ self-governance activities
1. SSG shall carry out its activity on the basis of the constitution of Georgia, international legal acts, the Law of Georgia “on Higher Education” and other legislative acts, charter and regulation of the university, this regulation and other domestic normative acts.
2. SSG shall carry out its activity in accordance with the following principles:
a) Independence and academic freedom;
b) Political neutrality and freedom of speech;
c) Justice and equality;
d) Inadmissibility of discrimination and equal treatment without distinction of a person, race, skin color, gender, origin, ethnic affiliation, language, religion, political or other view, social affiliation, property or title status, residential place or due to the other sign;
e) Publicity and availability of information, provision of personal data protection;
f) Students` involvement in decision-making process;
g) Publicity, transparency and fairness of competitions and elections.
3. SSG is the politically neutral and secular union of students and it`s inadmissible to establish any kinds of structural unit of political organization within it and also it`s inadmissible to produce political agitation and propaganda as well as religious indoctrination through its activities.
4. SSG, in case of existing the relevant objective circumstances, in order to eliminate inequality between the persons, is obliged to create special conditions or/and give preference to such persons.
Article 4. Sources of financing the students` self-governance
1. Ways in which students' self-governance shall be funded include:
a) University budget
b) Incomes from the SSG projects;
c) Voluntary donations and grants;
d) Other incomes, permitted by the law.
Chapter II. Purposes, Rights and Obligations of Students` Self-Governance
Article 5. Goals of students` self-governance
1. Goals of SSG are:
a) Protection of students` legal rights and interests in the relationship with the university and with the third persons as well;
b) To promote the students in strengthening their rights and freedom and practical realization;
c) To assist students to attain high-quality education, corresponding to international standards and to develop the skills, that are needed to be formed a competitive employee;
d) To provide students` involvement in both educational and scientific activity and various socio-cultural, charitable, sports and entertainment activities;
e) To assist new students in adapting and integrating into educational university;
f) To promote the development of the diverse and multicultural environment in the educational university, representing them and getting the students of different nationalities closer;
g) To promote the students in developing the leadership and change-oriented skills;
h) To make the identification of the problems, existing in university and to work out the ways of their elimination;
i) To participate in the decision making process of the University, through the participation in its collegial bodies and task forces;
j) To provide the students with all required information, within the authority;
Article 6. Rights and obligations of students` self-governance
1. According to the purposes of students` self-governance, the rights and obligations of students` self-governance are:
a) To work out the mechanism for the protection of students` legal rights and interests and their implementation;
b) Representation and advocacy of students` interests in the relationship with decision-making authorities of educational university and the relationship with the third persons;
c) Involvement of the decision-making authorities of the university (academic council, faculty board and etc.) in the activity and representation of the relevant initiatives;
d) To work out the proposals, related to the quality of the educational-research activity and to the management of the university and to submit them to the organizational-structural units of the educational university;
e) To evaluate the activity of academic and administrative personnel of the university and to submit the relevant notes to the organizational-structural units of educational university;
f) To work out and organize trainings, workshops, conferences, debates, discussions, intellectual games and other educational-scientific, socio-cultural, sport, charitable and entertainment events;
g) To establish the relations with government and non-governmental organizations, also with local and international students unions and to implement joint projects;
h) To provide periodic meetings with students, to provide information on current issues and planned projects, to identify their requirements, to study satisfaction and to take appropriate measures;
i) To implement other activities, which are based on the goals of students` self-governance.
Chapter III. Delegate of Students` Self-Governance
Article 7. Status of delegate of students` self-governance
1. The delegate of SSG is a representative, elected in accordance with the rule, established with this regulation, who personally carries out his/her activity.
2. The delegate of SSG shall carry out his/her activity on the basis of the independence principle from the organizational-structural units of the university and there shall not be permitted any direct or indirect interference or/and influence, whether positive or negative, in it.
3. The delegate of SSG may have any position in the structure of students` self-governance, hereby, it`s not permitted that she/he has administrative or/and academic position of the university, while serving as delegate.
Article 8. Mandate of delegate and the grounds of its early termination
1. The delegate of SSG shall be elected for 2 years, which begins from the moment of his/her election and terminates upon convening the first general assembly of newly elected delegates.
2. The delegates can be elected not more than two times, while maintaining the student status in the university.
Article 9. Rights and obligations of the delegates of students` self-governance
1. For the purposes of the students` self-governance, the rights and obligations of the students` self-governance delegate are:
a) To take part in the structural units activity of students` self-governance, to attend the general meeting of delegates and to exercise the right to vote;
b) To participate in collegial meetings of governing authorities of the university and to submit SSG initiatives;
c) To work out trainings, conferences, workshops and other mentioned events and to submit them to the general meeting of delegates to approve;
d) To get any kinds of information about the projects, to be implemented by the students` self-governance, carried out activities, incurred expenses and any other issues, related to the students` self-governance;
e) To carry out other activities, which derive from the goals of students` self-governance and from the status of delegate.
Chapter IV. Structure of Students` Self-Governance,
Rights and Obligations of the Structural Units and Their Implementation Rule
Article 10. Structure of students` self-governance
1. The structure of students` self-governance consists of the highest decision-making representative authority, executive authority, students` ombudsman and committees.
2. The President of SSG executes the decision, made by the general assembly of delegates of SSG.
3. The Vice Presidents of SSG, elected by the delegates, administrate the main sectors of SSG activities.
4. The Student Ombudsman, elected by the delegates, administrates the process of monitoring the execution of students’ rights, in a procedure set by this Regulation, the Student Ethic Code of the University, and Student Ombudsman Regulations, approved by the SSG.
5. Committees are established in accordance with the decision, made by the General Assembly of delegates of students` self-governance.
Article 11. General Assembly of students` self-governance delegates
1. General Assembly of SSG delegates is the highest decision making representative authority, which consists of all the elected delegates.
2. The General Assembly meeting is held at least twice in the semester. If necessary, an extra General Assembly meeting shall be convened.
3. The next general assembly of the delegates of students` self-governance shall be convened by the President of SSG.
4. The President, Vice Presidents, Ombudsman, or no less than 1/4 of delegates have a right to convene an extra General Assembly meeting.
5. The president of SSG informs the delegates the date and agenda of the meeting at least 7 days before the general assembly is held.
6. Within 2 days after the adoption of the draft agenda, each delegate has a right to make an addition to the project of the submitted agenda, which should be shown in the final agenda.
7. The General Assembly of the SSG delegates has decision making authority if it`s attended by no less than half of the listed delegates.
8. The General Assembly of the SSG, if otherwise is not provided with this regulation, shall make a decision by a simple majority of the votes of attendees present and if the votes are equally divided, the vote of the President is decisive.
9. The meeting of the General Assembly of SSG delegates is managed by the president of the SSG and in case of his absence, the meeting is managed by the one of vice-presidents, nominated by the present delegates.
10. If no vice presidents are present, present delegates decide with a simple majority on the Chairman of General Assembly meeting
11. The general Assembly appoints a secretary from the present members.
12. Secretary ensures the distribution of necessary information to delegates, records the delegates’ attendance, makes meeting minutes and drafts the text for decisions of the Assembly.
13. Minutes, protocols, decisions and other records of General Assembly meetings shall be kept during the duration of the delegates’ mandate and distributed to the University, upon its expiration. The documents, excluding impeachment cases, are available to any interested person.
Article 12. Rights and obligations of the General Assembly of the delegates
1. For the purposes of the students` self-governance, the rights and obligations of the General Assembly of SSG delegates are:
a) To approve the action plan of students’ self-governance (annual or/and semestral);
b) To review and approve the planned projects, events and their budget;
c) To elect the president, vice presidents and student ombudsman for the period of mandate of the existing SSG.
d) To approve the worked-out initiatives and notes and to submit the relevant organizational-structural units;
e) To study the satisfaction of the students with the implemented projects and to approve the relevant measures, to be taken;
f) control of spending the budget of the implemented projects, checking the effectiveness and monitoring;
g) To review and approve the agreements, memorandums, to be concluded and the projects of other legal acts.
h) To make a decision on the issues, included in the functions of students` self-governance.
i) To discuss impeachment of the president, vice presidents and/or delegates.
j) To support the termination of delegates’ mandate, based on grounds, set in this Regulation.
Article 13. Status of the president of students` self-governance
1. The President of SSG is the highest executor, elected by the General Assembly of the delegates with the procedure of this regulation.
2. The president of students` self-governance is the delegate of students` self-governance at the same time, accordingly, the guarantees, rights and obligations and restrictions of the independence, established for this delegate with this regulation, fully apply to him/her.
3. No person can occupy the position of President for more than one term.
Article 14. Term of authority of the president of students` self-governance and basics of early termination
1. The president of students` self-governance shall be elected for 2 years, which begins from the moment of his/her election and terminates upon the election of the new SSG.
2. The basics of early termination of the authority of the president of students` self-governance are:
a) Personal statement;
b) Termination of the student`s status;
c) Occupying an administrative or/and academic position of the university;
d) The decision, made and entered into the legal force by the court, which excludes the possibility of implementing the functions of the students` self-governance by him/her;
e) Impeachment.
3. In case of early termination of the authority of the president of students` self-governance, for the remaining period of authority, his/her position will be occupied by the candidate, who had the best results in the president`s election and if there isn`t such candidate or if there`re 2 or more candidates, who have the same results, a new president will be elected for the remaining period of authority by the delegates in accordance with the procedure, defined with this regulation.
Article 15. Rights and obligations of the President of Students` Self-Governance
1. For the purposes of the students` self-governance, the rights and obligations of the President of Students` Self-Governance are:
a) To represent SSG within the university and with the third persons;
b) To convene and manage the general meeting of the delegates of students` self-governance;
c) To sign the agreement, memorandum and other legal acts, to be concluded on behalf of students` self-governance;
d) To facilitate the preparation of the action plans of the SSG and reporting on fulfillment of these plans.
e) To prepare the report on the activity of students` self-governance, to submit it to the meeting of delegates for approval and to introduce it to the students;
f) To conduct financial reporting on SSG using its designated budget.
g). To carry out the selection and to nominate student representatives for the involvement in the work of university collegial bodies and task forces.
h) To carry out other actions, which are necessary for the execution of the decisions, made by the delegates of students` self-governance;
2. At the same time, the president of the students` self-governance performs the rights and obligations, defined for the delegate of students` self-governance.
Article 16. Status of Vice-President of students` self-governance
1. Vice-Presidents of SSG are executors, elected from the list of delegates, by the General Assembly.
3. The rights and obligations of the Vice Presidents are:
a) To represent a core section of SSG within the university;
b) To convene and manage the working meetings of the SSG for the respective core section;
c) To facilitate the preparation of the action plans of the section and reporting to the Assembly on fulfillment of these plans.
d) To conduct financial reporting on a section using its designated budget.
e) To carry out other actions, within the core section, assigned to them by the President and/or General Assembly;
4. At the same time, a vice-presidents are delegates of students` self-governance, accordingly, the guarantees, rights and obligations and restrictions of the independence, established for this delegate with this regulation, fully apply to them.
5. The vice-presidents of the SSG may be dismissed from the position by the impeachment procedure.
6. In case of the absence of the president of students` self-governance, his/her authority is carried out by one of the vice-presidents., upon the decision of the Assembly
Article 17. Rights and obligations of the Student Ombudsman
1. For the purposes of the students` self-governance, the rights and obligations of the student ombudsman are:
a) To work out the mechanism for protection of students legal rights and interests and their implementation;
b) Regular studying of students` legal status, monitoring and in case of violation, taking the relevant immediate measures;
c) To establish relations with local and international organizations, which protect students` rights and to provide the involvement of students in the activity of such organizations;
d) To prepare the reports on the students` legal status in the educational university (semestrial/annual) and there should be reflected the violations, problematic issues and recommendations;
e) To carry out other actions, which ensure the monitoring, protection and improvement of students` legal status.
f) To participate in the work of an ethic committee of the University, and to participate in disciplinary proceedings towards university’s student.
g) To report potential cases of students’ rights violation threats to the President of SSG and Rector of the University.
2. At the same time, the Student Ombudsman performs the rights and obligations, defined for the delegate of students` self-governance.
Article 18. Core sections and committees
1. The core section of the SSG are:
a) Education
b) Sport
c) Culture
2. Candidates aspiring to take part in the election shall propose a Student Government (SSG) program that aligns with their areas of interest in respective core section.
3. The SSG budget, assigned by the University, will be channeled into core sections equally;
4. The Committee of SSG is a collegial structural unit, created with the decision of the General Assembly of delegates, which will work out the projects, proposals, recommendations and various measures on the issues, established for this committee.
4. According to the decision of the General Assembly of delegates it`s permissible to merge or/and divide or/and abolish several committees.
5. All students have a right to join and get involved in the activity of the committee.
6. Student has a right to join in no more than 2 committees at the same time.
Chapter V. The Rule of Election of the Delegates
Article 19. Appointment of the elections of the delegates of students` self-governance
1. Within 1 month before the expiration of the term of the authority of delegates of students` self-governance, the Rector of the university shall appoint the date of the next election and approve the election commission with no less than 4 members.
2. The information about the appointment of the elections of delegates of students` self-governance should be notified to the university students and the order should be posted in a conspicuous place on the territory of the educational university.
Article 20. Election commission and observers
1. The election commission, which carries out its activity in keeping the principle of neutrality, provides the organization of the elections in accordance with the rule, defined by this regulation.
2. The election commission shall be consisted of students and university administrators.
3. Commission members from the administrators are to be selected by the University.
4. Commission members from the students are to be selected randomly from the listed number of students.
5. Subsidiary members are selected both from the students and administrators, who can be appointed in case of self-recusal, or avoidance of existed commission member.
6. It`s inadmissible that the election commission has a candidate or/and person, who wishes to be elected as a delegate, has a conflict of interest with the delegate(s) or other direct or indirect interest with respect to the results of elections. Conflicts of interest include situations where a commission member’s personal, financial, or professional interests could influence their decision-making.
7. Students have a right to request to avoid the member of the election commission and in this connection, the decision is made by the members of the election commission
8. A member of the election commission, who was declared the avoidance, has no right to vote in resolving this issue.
9. The election commission elects the chairman with the majority of the votes from the list, who directs the organization of the election process and signs on the election documentation.
10. The election commission makes a decision with the majority of the votes from the list, if otherwise is not provided with this regulation and if the votes are equally divided, the vote of the chairman of the commission is crucial.
11. Each candidate, wishing to be elected as a delegate in the students` self-governance, has a right to nominate an observer, who must be a student of the educational university at the same time. Observer cannot be candidate or the member of the election commission at the same time.
Article 21. Approval of the electoral lists, registration of candidates and election documentation
1. The election commission, based on the information, provided by the administration of the university, approves the lists of the students with the right to vote.
2. The election commission, based on the written application, registers the candidates, who are interested to be elected as a delegate of students` self-governance. The form of the application is established by the election commission and approved by the Rectors’ order.
3. Information for registration of delegates shall be given to students at least two weeks before the registration deadline. The term of the registration of electing the delegate of students` self-governance should be at least 2 working days.
4. The delegate application form shall state, which of the core section of the SSG candidate is willing to participate, describe the candidates experience in relevant areas, and provide the voters with the candidates vision on his/her operation as a SSG member.
5. Candidates who don’t provide fulfilled application form timely, and/or forms that don’t meet criteria, described in Article 21.3, and/or applications, that do not provide individual vision of candidate, might not be registered.
6. The Academic Honor Code of the university applies to the process of evaluation of candidate’s applications.
7. The election commission fills out the evaluation application with the criteria, described in this Article and publishes the voter list in 5 working days.
8. All accepted applications will be publicly available to the voter students.
9. Since the expiration of the term of the registration final list of candidates shall be approved.
10. The election commission shall work out and approve the form of appeal, avoidance statement, complaint form and the form of other documentation, related to the election process, which are necessary to be registered as a delegate of SSG.
Article 22. Pre-election campaign
1. Each candidate has a right to conduct a pre-election campaign so that not to hinder the normal learning activities of the educational university.
2. Within the pre-election campaign, each student has a right to use equally material-technical base of the educational university and it`s inadmissible an unequal treatment towards any candidate.
3. Pre-election campaign is ceased at the moment of the end of the prevision day of the election and on the election date, it`s not permitted any kinds of agitation or campaigning.
Article 23. Election of the delegates of students` self-governance
1. Delegates of the students` self-governance are elected for 2 years from each program/course of the educational university.
2. The number of seats of delegates in the self-government is set by the following principles
a) for the program(s) with student cohort of 100 or below:
a.a.) Programs with student number lower than 50 – 2 delegates per program
a.b.) Programs with student number from 50 to 100 – 3 delegated per program
b) for the programs with student cohort above 100:
b.a.) Courses with student number lower than 50 – 2 delegates per course
b.b.) Courses with student number from 50 to 100 – 3 delegates per course
b.c.) Courses with student number above 100 – 4 delegates per course
3. The numbers of student cohort considering for Article 2 are calculated by the time of the start of the respective election and set in the Rector’s order on election.
4. The student, having an active student`s status, registered on the same program/course, has a right to vote for the candidate, wishing to be elected as a delegate of students` self-governance.
5. The elections shall be deemed to be held if no less than 10 delegates of students` self-governance are elected in total and at the same time, no less than 1/3 of students of respective program/course with the right of voting took part in the election.
6. In case if the number of approved candidates for respective program/course is less than the number of mandates, registered candidates are considered elected if they achieve at least 10% of the votes.
Article 24. The process of voting and counting the votes
1. Voting shall start at 10 a.m. and end at 16:00 pm.
2. Voting to be held electronically, using learning process management software, with precise recording of votes, without identification of voter’s data (Student ID, IP Address, etc.).
3. The student confirms that he/she got the electronic election bulletin by confirmation with the rules of voting.
4. After confirming the election bulletin, the student outlines his/her desirable candidate, after that, he/she confirms that his voting is correct and presses the “Finish” button.
5. The voting is completed upon the expiration of the voting period and after that, the members of the election commission shall count the number of the students, who participated in the election in accordance with each course, which shall be shown in the final minutes (protocol).
6. After counting the number of students of each course, participated in the election, number of the votes will be counted and all candidates ranked based on votes received.
7. All observers, represented by the candidates, to be elected as a delegates, are eligible to attend the process of counting the votes.
8. Electronic election bulletin is void if it`s impossible to find out which candidate was voted by the voter.
9. After counting the votes, there should be filled the final protocol of the election on the relevant course, in which there will be the following data:
a) The number of students with the right to vote, registered on the course;
b) According to the relevant course, the number of students, participated in the election;
c) Total number of the votes intended for the relevant course;
d) Number of void bulletins;
e) According to the appropriate course, the number of votes, obtained by each candidate.
f) Names of candidates nominated as delegates
g) Names of runner-up candidates, based on votes received.
10. All members of the election commission shall sign on the final protocol.
Article 25. Identification of the winning candidates
1. In the election of delegates of students` self-governance, the candidates with the higher ranking, in the number set by Article 23 for the relevant program/course, are considered as winners.
1. To ensure diversity in the multiethnic student population, candidates are ranked based on their votes received, however, highest ranking candidates representing different nationalities and genders are to be nominated.
2. Nationality shall defined by candidate citizenship, based on documents provided to the University at the time of enrollment.
3. During the identification of winning candidates, each different nationality is taken into account from the start of the voters’ ranking.
4. Gender shall be defined as male or female, based on documents provided to the University upon the time of enrollment.
5. During the identification of winning candidates, candidates shortlisted according to rules set in Article 25.4. are selected to ensure at least 25% representation of each gender, as follows:
a) For program(s) with a student cohort of 100 or below –at least 1 delegate representing each gender, per program;
b) For programs with a student cohort above 100 – at least 1 delegate representing each gender, per course
Article 26. Repeated election.
1. If more candidates, registered on the relevant program/course, accumulated the number of the same votes so that, it`s impossible to identify the number of candidates, in accordance with Articles 23 and 25, then repeated elections are held between the candidates, having the best equal votes in accordance with the order of the rector of the university, with the rule, defined with this regulation.
2. The information about the appointment of the repeated elections of delegates of students` self-governance should be notified to the university students and the order should be posted in a conspicuous place on the territory of the university.
Article 27. Appeal to the election results
1. Within 24 hours after the announcement of the election results, the candidate has a right to file a complaint in the election commission. After the mentioned period is expired, the complaint won`t be accepted.
2. The election commission is obliged to review the complaint and to make a decision within 2 days period after the complaint is accepted.
3. If the actual circumstances, submitted with the complaint, are confirmed and it refers to the violation, which may have an influence on the election results, the election commission will make a decision about holding the re-election, which will be held on the basis of the rector`s order, with the general procedure, established with this regulation.
Article 28. Void election.
1. The election is to be considered void if:
a) Composition and decision making of the election commission breach the requirements set in this Regulation
b) Appeal on elections justify the breach in transparency and objectivity of the election process, confirmed by the set procedure.
c) Elections are considered void by the decision of the respective body
2. The election are to be considered partially void, for a particular program/course if less than 1/3 of students with voting right participated in the election:
3. If election is considered void, repeated elections are held with the rule, defined with this regulation.
4. If election is considered partially void, repeated elections are held on respective program/course with the rule, defined by this regulation.
5. The period for repeated election shall be set by Rectors order, considering the necessity of SSG to hold first General Assembly meeting timely.
6. If repeated elections on a particular program/course don’t gather 1/3 of students with voting right participated, delegates from this program/course not to be nominated to SSG.
7. The information about the appointment of the repeated elections of delegates of students` self-governance should be notified to the university students and the order should be posted in a conspicuous place on the territory of the university.
Article 29. Publishing the final results
1. The election commission, taking into account the decision, made on the reviewed complaints, shall confirm the election results with the final act, upon its promulgation the election results shall enter into force.
2. If the complaint isn`t filed within 24 hours, established for receiving the complaints after the primary election act is promulgated, after the expiration of the mentioned period, the election results, provided with the act, will be considered as final results and they will enter into the force since this period is expired.
Chapter VI. Rule for Electing the President, Vice Presidents and Student Ombudsman
Article 30. Registration of the candidate of the president of students` self-governance
1. Each elected delegate has a right to nominate his/her candidacy on the president’s position before the first general assembly of delegates of students` self-governance is held, also directly at the meeting, but no later than the president of students` self-governance is elected.
2. In order to nominate his/her candidacy as a president of students` self-governance, the delegate should inform to the other delegates about this in a written form or through an electronic mail or declare this at the first general meeting of the delegates, but no later than the president of students` self-governance is elected.
3. At the first general meeting of the delegates of students` self-governance, the chairman of the meeting will be elected by the majority list votes of the meeting, who registers the candidate of president of students` self-governance.
4. After the registration process is over, each candidate selects the election number by the principle of randomness and after that, each of them is given an election number and the final list of the candidates is approved.
Article 31. Registration of the candidate of the Vice President of students` self-governance
1. Each elected delegate has a right to nominate his/her candidacy on the position of vice-president before the first general assembly of delegates of students` self-governance is held, also directly at the meeting, but no later than the vice-president of students` self-governance are elected.
2. In order to nominate his/her candidacy as a vice president of SSG, delegate should inform to the other delegates about this in a written form or through an electronic mail or to declare this at the first general meeting of the delegates, but no later than the vice-presidents of SSG are elected.
3. If candidate, nominated himself/herself on the vice-president’s position, has been elected as President, nomination for the vice-presidents position to be consider obsolete.
4. Election of vice presidents to be conducted, after president is elected.
5. At the first general meeting of the delegates of students` self-governance, the elected president will register the candidates of vice-presidency of SSG.
6. After the registration process is over, each candidate selects the election number by the principle of randomness and after that, each of them is given an election number and the final list of the candidates is approved.
Article 32. Registration of the candidate of the Student Ombudsman position
1. Each elected delegate has a right to nominate his/her candidacy on the position of Student Ombudsman before the first general assembly of delegates of students` self-governance is held, also directly at the meeting, but no later than the Student Ombudsman is elected.
2. In order to nominate his/her candidacy as an Ombudsman, delegate should inform to the other delegates about this in a written form or through an electronic mail or to declare this at the first general meeting of the delegates, but no later than Ombudsman elected.
3. All delegates, including ones nominated and/or elected on the presidents or vice-president’s positions, have right to be elected as Ombudsman.
4. Election of Ombudsman to be conducted, after President of SSG is elected.
5. At the first general meeting of the delegates of students` self-governance, the elected president will register the candidates of Ombudsman.
6. After the registration process is over, each candidate selects the election number by the principle of randomness and after that, each of them is given election number and final list of the candidates is approved
7. At the first general meeting of the delegates of students` self-governance, the chairman of the meeting will be elected by the majority list votes of the meeting, who registers the candidate of Ombudsman.
8. After the registration process is over, each candidate selects the election number by the principle of randomness and after that, each of them is given election number and final list of the candidates is approved.
Article 33. Voting and the process of counting the votes
1. Each delegate takes an election bulletin, where it`s indicated the name, surname of the candidate, wishing to be elected as a president/vice-president/ombudsman of SSG and their election numbers.
2. The election for president, each vice president and ombudsman are to be conducted separately.
3. The election commission and observers, nominated by the elected delegates monitors the process of the elections.
4. After getting the election bulletin, delegate enters into the specially allocated electoral space (where should be provided the opportunity of voting in secret) and he/she circularly outlines the election number of his/her desirable candidate, after that, he places the bulletin in a special envelope and drops it in the ballot box. Delegates have a right to abstain from voting.
5. After the voting is over, the ballot box will be opened and counting the votes will start.
6. Election bulletin is void, if:
a) There`s not outlined the election number of any candidate;
b) There`s outlined more than 1 candidate`s election number;
c) It`s impossible to find out which candidate was voted by the voter.
7. After the ballot box is opened and the votes are counted, the final protocol is filed, where should be filed the following data:
a) Number of the attendant delegates;
b) Number of the delegates, who abstained from the right of voting;
c) Total number of bulletins, existing in the ballot box;
d) Number of void bulletins;
e) Number of the votes, obtained by each candidate.
8. The final protocol shall be signed by all members of the election commission.
9. For elections to consider valid, more than 2/3s of elected delegates shall participate in the election for the president, and ½ of elected delegates shall participate in the election for vice-presidents and ombudsman.
10. Candidates with the majority of delegates’ votes to be considered appointed on the respective position in the SSG
11. If the number of delegates, participated in the election, is less than minimum, set in paragraph 9 of this Article, repeated elections are held for the respective position(s) in SSG, within one month period and without restriction on total number of voter delegates.
12. If more than one candidates, registered on the relevant position, accumulated the number of the same votes so that, it`s impossible to identify the winner, then repeated elections are held between the candidates, having the best equal votes within one month period with the rule, defined within this Article.
13. Election commission shall confirm the election results with the final act, and the information about the appointment of President, Vice-Presidents and Student Ombudsman should be notified to the university students.
Chapter VII. Impeachment
Article 34. Basics of starting the proceedings of impeachment
1. The basics of starting the impeachment against the delegate and president of students` self-governance is the demand of at least 2/3 of the delegates, who consider that from the delegate or/and president side, there`s:
a) Gross violation of the charter or/and regulation of the university;
b) Gross violation of the regulation of students` self-governance;
c) Gross violation of the code of ethics for students;
2. Additionally, impeachment grounds for President of student self-governance include
a) Failure to finalize annual/semestral action plan of the SSG;
b) Failure to finalize annual/semestral report of the SSG;
2. Additionally, impeachment grounds for Vice President of student self-governance include:
a) Failure to finalize annual/semestral action plan of the core section of SSG;
a) Failure to finalize annual/semestral report of the core section of SSG;
3. Additional impeachment grounds for Student Ombudsman include:
a) Failure to provide reports on support for realization of students’ rights;
b) Failure to participate in Ethic Committee of the University in more than 50% of its meetings, within academic semester.
Article 35. Review the procedure of the impeachment case
1. If the review of impeachment case is started against the person, he/she has a right to submit his/her written or/and oral position at the general meeting of delegates.
2. The board of delegates of students` self-governance is obliged to study the case thoroughly, to get acquainted to the argumentation of the person in detail, against whom the case is going, to request the information, which is related to the circumstances of the case and only after this, make a decision.
3. There`s presumption of innocence towards the person, against whom the review of impeachment case is going, what means that, before the contrary is proved, it`s assumed that there was no fact of misbehavior from his/her side.
4. The General meeting of the delegates of students` self-governance is obliged to review only legally obtained evidences, which authentically confirm the fact of his/her misbehavior and any kinds of doubt, which can`t be confirmed, should be resolved in favor of a person, against whom the review of impeachment case is going.
Article 36. Decision making and the rule of its appealing
1. In order to make a decision on early termination of the authority with the rule of impeachment against the delegate and president of students` self-governance, it`s necessary that it was supported by 2/3-s of the present members of the delegates, excluding person, against whom the impeachment case is going.
2. The General meeting of the delegates of students` self-governance is obliged to justify the decision and there should be indicated all the actual circumstances and basics, which he relied on while making a decision.
3. Within 1 month after making a decision on early termination of the authority of a person with the impeachment procedure by the general meeting of the delegates of students` self-governance, this person has a right to appeal the mentioned decision in the court.
Chapter VIII. Termination of Delegate’s Mandate
Article 37. Termination on delegate’s mandate
1. The grounds of early termination of the mandate of the SSG delegate are:
a) Personal statement;
b) Termination of the students` status in the University;
c) Occupying an administrative or/and academic position within the university;
d) The decision, made and entered into the legal force by the court, which excludes the possibility of implementing the delegate`s functions by him/her;
e) Impeachment.
f) Failure to participate in more than 50% of the meetings of the General Assembly of SSG, and/or respective committees, delegate assigned himself/herself to, within academic semester.
g) For delegates, nominated as members of collegial bodies of the university (School Council, Academic Council, Self-evaluation committee, etc.), failure to participate in more than 30% of the meetings of respective body, within academic semester.
2. The mandate of delegate is considered terminated after results of next SSG election are approved, and the first meeting of General Assembly of newly elected delegates is held.
3. Termination of the mandate, on the grounds listed in paragraph 1 of this Article, is discussed by the General Assembly, within one month after respective information is received.
4. Information on the termination grounds, listed in subparagraphs “b” to “g” can be provided to the General Assembly by the responsible body within the university administration and/or interested students/delegates.
5. Failure to provide information on grounds for mandate termination from the delegate might result in impeachment procedure, described by Chapter VII of this Regulation.
Chapter IX. Change of Delegate. Preliminary Elections
Article 38. Change in delegate via voters ranking or preliminary elections
1. In case of early termination of the delegate’s mandate, the runner-up for the respective program/course in the voters’ ranking, approved by the Election Commission takes the position.
2. Rules set in Article 25 of this Regulation apply for the selection of runner-up.
3. The Runner-up shall be nominated as delegate, and listed in SSG by the decision of the General Assembly, together with the decision of termination/impeachment.
4. If no runner-up can be defined, partial preliminary elections are held on delegates’ positions became vacant due to early termination of delegates status. Elections are held in accordance to the general election procedure described in this Regulation, with participation of the voters of the respective program/course(s), except cases described in paragraph 8 of this Article.
5. If mandate(s) stay(s) vacant after the election, on the grounds, set in this Regulation, preliminary elections are held on vacant positions within 6 month after approval of election results. Elections are held in accordance to the general election procedure described in this Regulation. If after preliminary elections candidate9s) not elected, mandate stays vacant till next SSG elections.
6. For the purpose of preliminary elections on vacant mandates, course of study is to be deemed same as for the first elections.
7. Preliminary elections on vacant mandates are not held for final year students
8. Election for delegates’ positions, which became vacant due to final year delegates’ graduation, are held among the first-year students. In this case election shall be conducted not earlier than 3 months after starting the program/course.
9. If termination of mandate leaves the position of President, Vice-President(s) and/or Ombudsman vacant, SSG elects the respective candidate only after vacant mandates are given to new delegates. Rules described in Chapter VI of the Regulation apply to the election of President, Vice-President(s) and Ombudsman.
10. Delegate(s), nominated/elected with the procedures described in this article, serve the shortened term, within remained duration of the SSG mandate.
Chapter X. Final Provisions
Article 39. To enter the regulation into the force and its legal consequences
1. The present regulation enters into force upon its approval by the Rector.
2. Since the moment of entering this regulation into force, the legal acts, issued before its adoption which regulate the rules, provided with this regulation in a different way, to be declared as void,
Article 40. Rule of making amendments and additions in the regulation
1. The General Assembly of the delegates of SSG has a right to propose changes or/and additions or/and new edition in the Regulation of SSG
2. Changes, additions and/or new edition of the Regulation, except minor and/or technical changes shall be adopted through approval by the entire student cohort of the University.
3. Approval is made through the voting on proposed changes/amendments.
4. Voting procedure is consider valid, after ½ of entire student cohort expressed their opinion on proposed amendments.
5. Amendments that receive positive votes of majority of voters shall be adopted.
6. Adoption enter into force upon its reflection in Rectors Order. Rector has no right to refuse approval, if amendments do not contravene with the current legislation and other university regulations.
7. Same rule applies on changes, editions and amendments, proposed by the University to SSG.